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Two-minute estimate
What is admin time costing your clinic?
Cortico specializes in reducing admin overhead at medical clinics. Enter the patient volume you know. We estimate the bookings, faxes, forms, and prescriptions that come with it using ratios measured in a Canadian family practice.
Based on a six-week quality-improvement audit of 4,057 workflow events and 151 completed bookings. This is a directional estimate from one clinic. Nothing is collected or sent anywhere.
Start here
Total completed visits across the clinic.
Estimated weekly clinic time automation could recover
18.8 hours
per week
About $21,601 per year as an MOA-wage equivalent
This combines 17.3 hours of staff or shared workflows and 1.5 hours of physician workflow. The wage figure prices every hour at the MOA rate as a conservative comparison, not a payroll-saving promise.
Measured range: 12.8 to 24.5 hours per week
What your patient volume generates
About 120 visits a week. Each row shows weekly volume × measured minutes saved.
Bookings
~50 bookings/week × 7.5 min · Staff time
Incoming faxes
~80 faxes/week × 4.0 min · Staff time
Sign-and-fax documents
~30 documents/week × 8.4 min · Staff + physician time
Photo and form visits
~10 visits/week × 9.0 min · Staff time
Pharmacy selection
~90 prescriptions/week × 1.0 min · Physician time
That is more than one workday of clinic time every week.
864combined clinic hours per year
47%of one 40-hour work week, every week
40%of audited bookings happened after hours
Over a year, that is about 21.6 full-time work weeks of combined clinic capacity at the audited workflow rates.
Know your real volumes? Fine-tune them
These weekly volumes start from the audited clinic's ratios. Enter your exact count for any workflow you know and it will stay fixed when patient volume changes.
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Where these numbers come from
What was measured
- A six-week quality-improvement audit from Oct 15 to Nov 25, 2025 covered 4,057 workflow events and 151 completed bookings, plus direct timing of document workflows in the same clinic.
- Manual phone booking took 7-12 minutes of MOA time. Patient self-booking with EMR transcription took 1-3 minutes. The calculator uses a midpoint saving of 7.5 minutes.
- Incoming fax processing averaged 3.5 minutes, with about one in six charts needing roughly five minutes of error correction.
- The manual print, sign, scan, re-import, and fax loop averaged about 8.6 minutes. The in-EMR equivalent took 14 seconds.
- Manual photo handling took 8-12 minutes per consult. Direct patient upload with automatic filing took 0-2 minutes.
How the estimate scales
- Volumes scale from one clinic's observed ratios at roughly 150 visits per week: about 65 bookings, 100 incoming faxes, 40 sign-and-fax documents, 15 photo/form visits, and 115 prescriptions.
- The low-high range uses the conservative and generous ends of each measured range. Annual figures assume 46 working weeks.
- All hours are valued at MOA wages, including physician workflows. This keeps the dollar comparison conservative but does not mean every hour becomes a payroll saving.
What is not included
- Your clinic may differ from the audited practice. Fine-tune known volumes above before using the estimate in a business case.
- The estimate excludes recovered revenue from automated eligibility checks, measured at roughly $190-$800 per week in the audited clinic.
Your patient volume drives the estimate; the audit supplies the rates and ratios. If a number looks wrong for your clinic, replace it with your own.
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